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VENDOR INFORMATION

Thank you for your interest in being a vendor at the Boynton Beach Haunted Pirate Fest and Mermaid Splash – Florida’s 2nd most attended pirate fest!

The 6th Annual Boynton Beach Haunted Pirate Fest and Mermaid Splash is a free event hosted by the Boynton Beach Community Redevelopment Agency. This year’s festival is expected to be our biggest yet, with an anticipated 100,000 visitors over the two-day event. As a vendor you can expect a generous amount of foot traffic from a wide demographic of patrons in all areas of the festival.

Below we have outlined some of our most frequently asked questions.

LOCATION

The event will be located along East Ocean Ave. between Seacrest Blvd. and Federal Hwy.

EVENT HOURS

Saturday, October 21, 2017 from 11:00 A.M to 9:00 P.M.

Sunday, October 22, 2017 from 11:00 A.M. to 6:00 P.M.

VENDOR SETUP

Set up is on Saturday, October 21, from 6:00 A.M. to 10:00 A.M. All booths must be set up and ready for inspection by Saturday, October 21, at 10:00 A.M.

COSTS

  1. Craft/Art Vendors-$400
  2. Retail Business Vendors-$525

THE VENDOR PACKET

The vendor packet, which can be downloaded below, includes all of the required forms and everything you need to know about becoming a vendor. The vendor packet includes the Vendor Application, the Vendor Rules and Regulations, the Vendor Agreement, and the Indemnification and Waiver of Liability Agreement.

In addition to the documents included in the vendor packet you must submit the vendor fee (check or money order), at least two photos of your products/and or display, and a certificate of insurance for your vendor application to be processed.

All documents in the vendor packet must be physically signed and initialed. No digital signatures will be accepted.

Any incomplete submissions will be rejected.

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EXPECTATIONS

Vendors are expected to attend the entire duration of the event. If there are health reasons or an emergency preventing you from attending, please contact Mercedes Coppin, CRA Marketing and Events Assistant, as soon as possible at (561) 600-9097 or at CoppinM@bbfl.us. A vendor that is a no show/no call is not acceptable, as an absence will disrupt the planned layout and appearance of the event.

  • All vendors need to be set up and ready to go by the time specified in the vendor packet. There will be no exceptions to this rule.
  • All vendors are expected to stay for the entire duration of the event. This rule is applicable even if you exhaust your inventory. Failure to comply will result in exclusion from future events or an additional deposit.
  • Vehicles are strictly prohibited from the pedestrian areas during the hours of the event.

PRODUCT STANDARDS

We are specifically looking for vendors who sell merchandise that is related to the theme of the Haunted Pirate Fest and Mermaid Splash, such as: pirate, mermaid, nautical, and renaissance goods.

All vendors, crafters, and artists must sell merchandise related to the theme of the event. No service oriented vendors will be permitted.

All applications are subject to review due to the number of spaces available. The Boynton Beach CRA reserves the right to reject any vendor for any reason without explanation. Possible reasons include, but are not limited to:

  • Products that are similar to an existing food or merchandise vendor.
  • Products that are not of marketable quality.
  • Products that are deemed inappropriate for the event.

INSURANCE/LIABILITY

Food vendors are required to provide a copy of a liability insurance certificate with the Boynton Beach CRA & the City of Boynton Beach named as additionally insured.

Suggested companies for Liability insurance certificate:

Art and craft vendors-https://www.actinsurance.com/

All retail vendors-https://www.insurance4exhibitors.com/

(It is important to note that we do not endorse either company, rather are just offering their information as a point of reference.)

Each person working the tent for merchandise vendors is required to sign the Indemnification and Waiver of Liability Agreement.

VENDOR TENTS

For aesthetic purposes and to provide a uniformed look throughout the event, we require vendors to utilize our 10’x10’ peak tents. Possible exceptions could be made for vendors who provide a period tent that matches the overall theme of the event. Vendors are not permitted to use their own tents without prior approval from the Boynton Beach CRA.

VENDOR SPACES/LOCATION

All vendors must obtain permission to participate in the event prior to the start of the event; vendors are not permitted to sublet or turn their vendor space over to outside merchants. Failure to comply will result in exclusion from future events.

Location placement will be assigned by the Boynton Beach CRA.

CONTACT

If you have any questions or require assistance with completing the required paperwork, please contact:

Mercedes Coppin
Special Events Coordinator
(561) 600-9097
CoppinM@bbfl.us

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